Remove the hassle of CAM reconciliation and ensure accurate, on-time financials with our expert services.
As a property owner/manager you understand the criticality of common area maintenance reconciliation and the impact it has on the valuation of a property and profitability. But commercial real estate CAM reconciliation is a herculean task that is complex and tricky. If not done diligently, even a minor error can lead to considerable monetary setbacks or strained tenant relations.
ISO/IEC 27001:2022 Certified Company 
We ensure accurate, timely, and efficient CAM reconciliation to maximize revenue opportunities and facilitate profitable operations
We conduct a detailed analysis of lease agreements, invoices, and other key documents to ensure no recoverable expense is missed.
Our team precisely monitors and documents maintenance costs, freeing you to focus on managing your property & build on tenant relations.
We thoroughly analyze inclusions, exclusions, CPI adjustments, and CAP calculations to avoid financial discrepancies.
Our comprehensive CAM audit summaries provide you with a clear understanding of your financial standing.
We apply Anchor Tenant contributions and compare tax and insurance amounts with respective parcels to ensure fair distribution of expenses.
We notify landlords about unusual building expenses and update reconciled amounts on the client database to keep you ahead of potential issues.
We review budgets, compare prior year expense trends and meticulously prepare upcoming years CAM estimates.
Facilitate communication with tenants, by sending the tenant statement, CAM estimates and by answering tenant queries.
250+
Global Clients
450K+
Hours of RE Services
60K+
CAM Reconciliation handled
50+
Dedicated RE Specialists
With nearly a decade of experience catering to the real estate industry, Springbord is a trusted partner for a vast clientele spanning Office, Retail, and Commercial Real Estate sectors. Our excellence in CAM reconciliation services is rooted in our commitment to collaboration, proactive communication, and delivering solutions tailored to your unique requirements. Our approach aligns seamlessly with your real estate needs, making Springbord the ideal choice for comprehensive CAM Recon solutions.
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Tailored services crafted to address your specific pain points effectively.
Dedicated to identifying opportunities to save costs and optimizing expenses.
Two-tiered quality assurance ensures maximum precision and unwavering consistency.
Streamlined services ensuring efficient and prompt results delivery.
Robust information security and privacy protocols to safeguard your confidential data.
It reflects our commitment to consistent support through a client-centric approach, ensuring confidence and trust.
Our extensive experience working with global real estate companies has helped us build a deep understanding of the industry dynamics. In addition, by combining our skilled talent pool, advanced tools and methodologies we help streamline and improve the process, optimizing efficacy, timely recovery, and maximizing cash flow.
Simply put CAM charges are operating expenses that landlords pay in order to maintain and repair the building shared by multiple tenants. CAM charges have a huge impact on the property's net operating income (NOI), cash flow and overall rent that a tenant pays for the space occupied. Common area, as the name suggests includes every common space as well as utilities shared amongst all multiple tenants of a building. To run, maintain and repair such common spaces of a building, CAM costs are included within the lease as an annual budget which is billed in small installments (monthly, quarterly, or annually) to the tenant. While what's included as CAM charges vary across lease and properties, some of the common costs include:
CAM charges based on estimates and not actuals. Property managers, based on previous few years expenses and various other market factors arrive at an annual CAM budget, at the start of every year. That estimate is then divided into small installments as monthly operating expense. Based on tenant's pro-rata share of leasable (usable) area of the building, that percentage is charged which is required to be paid in small increments throughout the year. For instance, if a tenant's leased area 2,000 square feet and the total area of the building is 100,000 square feet, the pro rata share of the tenants is 2% of usable space. This is the percentage used to allocate CAM charges.
CAM reconciliation is the year end accounting of CAM charges. Since CAM expenses are charged based on estimates, managers are required to tally and reconcile the charges paid by the tenants against the actual CAM expenses incurred throughout the year. After segregating these charges and capital improvements, incase, charges paid are more than the actuals then property managers need to send notifications of credits. On the other hand, incase charges have failed to cover the actual expense then property managers need to send invoice for the amount due based on reconciliation.
According to the Bureau of Labor Statistics (BLS) website Consumer Price Index (CPI) "is a measure of the average change over time in the prices paid by urban consumers for a market basket of consumer goods and services." These are indexes of average price data published by BLS for various locations across the United States. But you may wonder how it applies to CAM reconciliation. Well CPI is used to determine fair rent calculation within commercial real estate to ensure it is at par with the regional/national inflation rate. However, it is worth noting that lease terms differ, some may include:
There is a blog post we did on best practices, you can read about it here. Having a standard and methodical process in place is a good place to start. More often than not property managers follow siloed and manual processes that lead to slippages and errors. Establishing a structured process help streamline reconciliation and allow enough time for focusing on each step to ensure timely and efficient outcomes. From the documentation, general ledger view, timely invoicing to accounting for every capital expenditure and other operating expenses as drafted in the lease contract – every step requires a systematic approach so that there are no cascading issues throughout the workflow.
It is no surprise that CAM reconciliation is a tedious process due to expansive commercial real estate portfolios, complex lease structures, changes in tenancy, and other variable factors that influence CAM charges. Plus, today property managers are tasked with myriad of responsibilities which often leaves them overburdened and they barely have enough time to complete the reconciliation process within the deadline. All these factors make the process highly error-prone and often lead to delays. Outsourcing CAM reconciliation has therefore emerged to be a go-to strategy within the commercial real estate sector as it offers tangible benefits. Professional service provider brings in expertise, right tools, and industry best practices that enable you to ensure that the CAM reconciliation process is accurate, timely, and streamlined.
Reach out to us for CAM Recon services that ensure accurate calculations, foster positive tenant relationships, and drive cost savings through operational efficiency.
A prominent US-based property management firm struggled with inaccurate CAM reconciliation calculations, resulting in significant under-billing and financial losses.
Implementation of a comprehensive CAM reconciliation optimization strategy with advanced automation and expert oversight.
Achieved remarkable improvements in accuracy, speed, and cost savings while maintaining compliance standards.
Common area maintenance (CAM) expenses are operating expenses of a building that are...
Common area maintenance (CAM) reconciliations are important as the money recovered is used to operate and maintain the property...
The US Law defines CAM charges as the expense that a tenant is expected to pay up on a pro-rata basis towards the annual maintenance...
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Comprehensive review and validation of common area maintenance charges to ensure accuracy and compliance.
Expert extraction and summarization of key lease terms and critical data points
Offering a full suite of real estate accounting services designed to
