Springbord Tenant Accounting solution integrates rent collecting, payment tracking, and extensive tenant database management into a single platform, streamlining your property management processes. Simplify financial management, automate reminders, and keep structured data to improve tenant interactions and property performance.
Ideal for landlords, property managers, and real estate agents.
Talk to Us TodayWe monitor rent schedules, ensure accurate posting of tenant charges and collections, resolve discrepancies, process tenant and vendor payouts promptly, and maintain detailed ledgers collaborating with stakeholders to complete all rent-related activities efficiently and accurately
We manage the accurate and timely processing of vendor invoices, tenant refunds, utility payments, and other payables, ensuring alignment with lease obligations, company policies, and payment schedules
We process both scheduled and one-time invoices, reconcile statements, and ensure that accounting entries are made in a timely manner.
We calculate and process Consumer Price Index (CPI)- based rent adjustments in response to lease terms and market changes.
We reconcile bills, match costs to lease conditions, and rapidly resolve billing disputes.
This includes vendor creation, ledger reconciliation, management of vendor and tenant deposits, EFT/ACH setup as required, ledger reviews, annual CAM audits, and rent allocation adjustments.
We conduct regular rent evaluations to ensure that lease terms align with current market conditions and contractual requirements.
We manage the accurate recording and application of tenant payments, including rent, CAM charges, and other receivables, ensuring timely cash posting, proper allocation to tenant ledgers, and seamless support for bank reconciliations.
We review and approve scheduled rent invoices for tenants and subtenants in accordance with lease agreements and client-approved rent runs.
Create tenant and sub-tenant bills based on client specifications, including lease terms, billing cycles, and any related charges or modifications.
We create one-time invoices for non-recurring revenue, such as utility bills, repair expenditures, or ad hoc services required by the client.
Access bank portals to retrieve check photos and bank statements provided by the tenant for payment validation and support.
Match and apply received payments to corresponding invoices accurately, based on remittance advice or tenant-provided transaction details.
Reconcile AR records with bank statements on a daily, weekly, or monthly basis, as per agreed client specifications.
For performance analysis, we create variance reports that compare actual and predicted accounts payable (AP) and accounts receivable (AR) statistics.
Track outstanding receivables and payables by age to better manage cash flow and collections.
Create bespoke financial and operational reports tailored to the specific needs of stakeholders or management.
Maintain leasing and financial data integrity by guaranteeing timely changes, document uploads, and accurate metadata for efficient operations.
Process lease terminations, update systems, and begin closing-related documents.
Update renewal, cancellation, and break clause options as per lease terms or landlord/tenant requests.
Correct mistakes in area and measurement units throughout the lease records.
Use and update rent indexation based on lease clauses or the Consumer Price Index (CPI) measures.
Update landlord or tenant contact information to ensure that correspondence records are up to date.
Upload lease, legal, and billing documents to central repositories to ensure compliance.
Update the asset or lease subtype classification based on internal categorization.
Reflect changes in legal entities as a result of mergers, transfers, or restructuring.
Record month-to-month, holdover, or revised lease terms in the system.
Log updated rental terms post-review or negotiation into lease records.
Modify payment conditions to monthly, quarterly, or annual as agreed.
Replace placeholders or incomplete lease records with verified information.
Ensure that all lease and financial records are archived for audit and reference.
Create alerts for forthcoming lease milestones and obligations.
Track unsolved issues and outstanding queries to ensure prompt resolution.
For audit tracking, log and notify of any changes to data or the system.
Operational performance can be measured using customized key performance indicators.
Our specialist accounting teams provide ongoing support, extensive domain expertise, and end-to-end lease and finance management adapted to your specific business requirements.
Springbord’s flexible services easily scale to fit your business size and evolving needs, ensuring seamless support through every stage of your growth.
Receive timely, accurate, and actionable financial reports that enable informed decision-making, strategic planning, and increased transparency for all stakeholders.
We leverage advanced technology and tools to improve efficiency, increase accuracy, and deliver high-quality results that meet the evolving needs of clients.
To ensure the entire security and confidentiality of your financial information, we implement strong data governance principles, as well as robust encryption and access controls.
Our services are tailored to your specific lease structures, regulatory requirements, and company goals, providing precise and effective outcomes.
We provide quick, precise processing and delivery, allowing businesses to meet tight deadlines and retain operating momentum without sacrificing quality.
Reduce overheads significantly with our cost-efficient services that eliminate the need for in-house teams and minimize errors and compliance risks.
Tenant accounting for rent management comprises processing regular, CPI, and ad hoc invoices, conducting rent reviews, implementing rent escalations or reductions, reconciling discrepancies, and assuring prompt AR cash receipts. It also entails monitoring rent allocations across GL accounts, interacting with stakeholders for approvals, and keeping precise records in lease management systems to ensure transparency and compliance.
Database administration include updating and maintaining lease records that contain accurate information such as lease terms, area corrections, payment frequency, termination status, and legal entity changes. It also includes uploading supporting papers, updating contact information, managing shell records, and archiving outdated or inactive data. This provides data integrity, compliance, and fast access to essential lease information when needed.
We use role-based access controls, secure cloud storage, and encryption technologies to safeguard data. Regular audits, ledger checks, and reconciliation processes are carried out to ensure correctness. Every database modification is logged, changes are traced via audit trails, and backups are kept. This provides confidentiality, data integrity, and compliance with regulatory standards.
We create AP/AR variance reports, aging reports, ad-hoc financial summaries, and change logs. Additionally, we offer crucial date reports (30, 60, 90, and 120 days), open query logs, and KPI dashboards. These reports allow stakeholders to monitor financial performance, forthcoming lease events, ongoing issues, and overall data health in real time.
Streamline your property finances with accurate, transparent tenant accounting services you can trust.
